Notary Prep

Preparing for a Mobile Notary Appointment

If you have a document that you need notarized, there are a few things you should know. California state law
has requirements that must be met for your notarization to be approved. Feel free to call and let us help you
prepare for your notarization appointment.

1. Make Sure the Document is Complete

Providing a complete document is the most obvious requirement that you need to fulfill. Have every page of the document present, and fill in all blanks other than signature lines. This requirement is for your protection, and, as a notary, we cannot legally help you fill in blanks. If you need help filling in the missing information, talk to the relevant parties before our meeting.

2. Have Valid Identification

Verification of signers’ identity is a crucial responsibility for notaries. There are two options: provide acceptable ID or have two Credible Witnesses with their own ID. Witnesses are used when no valid identification exists, such as for individuals without birth certificates, state ID, passport, SSN card, or driver’s license. Inform us in advance if witnesses will be presented instead of paper identification.

3. Your ID Name Must Match the Name on the Document

Even if there is a minor discrepancy in name on the document and signer’s identification papers, a California notary cannot proceed with the notarization. The general rule of “less, not more” applies for minor mdiscrepancies. For instance, If the name on the ID is “David Lee Brooks” and the name on the document is “David L. Brooks”, it is acceptable, but not the other way around. If your ID name doesn’t match the document, the easiest way is generally to change the way the document is filled out.

4. Know What Type Notarization You Need

Usually, your document will include notarial language. Look for the words jurat or acknowledgement, because these are the two most common types of notarization. Basically, jurat notarization is to show that you agree to what the document says (like an oath), and acknowledgment notarization is to verify that you are the person signing the document (to prevent fraud). If there is no notarial wording on your document, don’t panic; we carry jurat and acknowledgement forms wherever we go.

5. Know What You Will Be Paying

Count up the number of notarized signatures you need, this helps you estimate what you’ll be paying. Notaries charge a state mandated fee per signature, although mobile fees, charges for printing, and wait fees may apply. We’ll go over pricing when we set up your appointment so everything is clear up front.